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Inactive enrolments

When students are un-enrolled (via EduRec) from official academic courses, they are now considered inactive enrolments.

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Info

Rationale for the change

The rationale for introducing inactive enrolments is to prevent data loss associated with user removal and subsequent reinstatement.

Instead of completely removing a user enrolment from the course and their associated data from a system, their enrolment status is changed to inactive. This allows the data to be preserved and easily reactivated if the user is reinstated.

Note

Notes on inactive Teachers and wrong sections displayed

The following are an unintended effects of move to display student inactive enrolments:

  1. Instructors entirely removed from a course are listed as inactive.

  2. Previous sections for users are still displayed.

    1. Students and instructors moved from one section to another are also listed as inactive in the sections they have been removed from.

    2. However, unlike removing users entirely from a course, there is no inactive tag visible to instructors for those who have changed sections. Instead, instructors see all the sections a user is and was part of.

      Expand
      titleHow to view which section a student belongs to?

      Click the student's name > Click the student's name again on the sidebar that appears on the right of your screen >Scroll to bottom of the page, and take note of the active Section. Inactive section(s) will have a 'Restore' label in it.
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      Inactive section(s) will not be visible to the student thus, it is safe to ignore the previous section(s) listed there as per described in point 2b above. You do not need to do anything further.

Who sees the inactive users?

  1. While instructors see inactive users in People, students cannot see inactive students nor inactive instructors. This can be verified by using Student View in People.

  2. Also, for instructors who have been removed from a section, the students do not see the instructor in that section any more.

The students do not see the wrong information.

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Info

Inactive students have no access to the course.

Tool

Effect

People

Teachers can see inactive students marked as inactive in People.

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People

Teachers can see the course activity of inactive students in the student access report via People.

Groups

Teachers cannot assign unassigned inactive students to groups.

Groups

Teachers see inactive students already in groups marked as inactive.

Grades

Teachers can view names and grades of inactive students, if Show Inactive Enrolments is enabled in Grades.

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Grades

Teachers can export names and grades of inactive students, if Show Inactive Enrolments is enabled in Grades.

Grades

Teachers can edit grades of inactive students, if Show Inactive Enrolments is enabled in Grades.

New Analytics

Inactive students are not shown in New Analytics.

Inbox

Teachers cannot send messages to inactive students via Inbox.

Assignments

Inactive students are removed from Assign To in Assignments.

If the assignment is assigned solely to inactive students, the Assign To dates are removed.

Assignments

Teachers can view and download assignment submissions of inactive students.

Note

  1. To do this, there must be at least one active student in the course.

  2. In SpeedGrader, the inactive student's attempts are only shown if Show Inactive Enrolments is enabled in Grades.


Assignments (Turnitin)

Teachers can view and download Turnitin submissions of inactive students.

Quizzes (Classic)

Teachers can view attempts and responses of inactive students in Classic Quizzes.

Discussions

Teachers can see inactive students marked as inactive in Discussions.

Attendance (Roll Call)

Inactive students are not shown in Attendance (Roll Call).

Calendar

Scheduler appointment slots reserved by inactive students are released but are unavailable for other students to select.

Calendar

Messages cannot be sent via Edit Appointments to inactive students for appointment slots restricted to one student, taken by the inactive student.

If a previously inactive student is reactivated

Info

Reactivated student access the course normally.

Tool

Effect

People

Teachers view the previously inactive student without the inactive tag.

Assignments, Grades, Groups, Quizzes

Teachers can view submissions and responses of reactivated students.

Assignments

Teachers can view the reactivated student in the respective assignment which s/he was originally assigned to (assuming they were assigned to the assignment individually).