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Can I record my Zoom session?

Depending on the scenarios, below are the recommendations. The recommendations for different scenarios:

Expand
titlePublic Events
  • It's generally accepted that public events and symposiums will be recorded.
  • Ensure that invited speakers, panelists, or presenters sign a release form.
  • Ensure only the speakers and screen sharing presentation will be recorded.
  • Use post-production to remove identifiable participants.
  • Consider getting only the speakers in a Zoom Meeting; while all the attendees watch a simultaneous Livestream on Facebook, Youtube (Public/Unlisted) or NUS Mediaweb (Internal Only).
Expand
titleLectures and Tutorials
  • Inform students during Orientation Week that sessions will be recorded.
  • Access will should be for instructors, supporting personnel and enrolled students only.
  • Service is provided to aid their revision.
  • It should not be made mandatory that students have to turn ON their webcams.
  • Encourage use of Virtual Background.
  • If any part of the video where were to be released to outside the class, get written consents from students who appear or are personally identifiable in the recording.
Expand
titleDepartment Meetings
  • Should not be recorded
  • Get approval from supervisor or director
  • If permitted, only share it with those invited
  • Do not handover the MP4. Use the cloud recording, share it and delete it once the intended person has viewed.


Should I notify my participants that the meeting is recorded?

  • You must ensure that invited speakers, panelists, or presenters sign an appropriate speaker release form. 
  • The audience should be told:
    • That you are recording the event.
    • How you plan to use the recording, including who will view it.
    • That they are authorizing the use of the recording as described, if they proceed.

Can I secure my cloud recording?

  • All Zoom cloud recording are password protected.
  • However, the video shared URL and password may still be passed around. 
  • We have taken an additional step that requires by default all cloud recording videos require viewers to sign in with NUS Zoom account.
  • Never make the videos available for download or distribute the MP4 anywhere else.
  • Post the link to the recording if you need to in a closed secure environment if possible. Probably the Use LumiNUS Module Announcement or Teams Group Chat.

  • Do not keep the Zoom recordings any longer than necessary. Delete them when no longer required. 

    Expand
    titleSet expiry date for individual videos

    Steps

    1. Go to https://nus-sg.zoom.us/recording
    2. Click on the recorded Meeting Topic.
    3. Click on Share button.
    4. Enable Add expiry date to this link.
      Choose date.
    5. Click Save. Check.
    6. Click Done.
    Expand
    titleSet auto delete for future cloud recordings

    You can also choose to allow Zoom to automatically delete recordings after a specified number of days.

    Steps

    1. Go to https://nus-sg.zoom.us/profile/setting?tab=recording
    2. Scroll down to Auto delete cloud recordings after days.
    3. Enable the feature.
    4. Specify a time range (days).
    5. Click Save.

    Note: It will be valid for all future cloud recordings. 

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