Zoom Recording Guidelines

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Last updated: 15 Feb 2023 by CIT Webmaster
3 min read


Default settings:

  • Only host(s) can record the session
  • Host(s) has the option to record to the computer or to the cloud

  • Shows a disclaimer notice when recording starts 

     to remove...

    Two types of Recording Disclaimer and Notification are enabled by default.

    If you need to disable them, note that it will be disabled for all your future meetings.

    1. Sign in to NUS Zoom Portal at https://nus-sg.zoom.us
    2. Click on Settings on the left menu.
    3. Click on Recordings tab.
    4. Scroll down till you see the Recording Disclaimer and Multiple audio notifications of recorded meetings.
    5. Disable them using the buttons on the right.

  • Cloud Recording is only accessible to NUS users. Sign In required.

     to allow external...

    From 01 July 2020, all new Zoom sessions recorded to the Zoom cloud will be set to: Only Authenticated Users can View.
    Viewers will have to sign in with NUS Zoom account to watch the Zoom cloud recordings. External viewers will not be able to view the Zoom cloud recordings.

    This article provides three different ways you can share your Zoom cloud recording with external viewers.

    Set video for external viewing

    1. Go to http://nus-sg.zoom.us
    2. Click on Recording
    3. Search for respective recorded session
    4. Click on the Share button
    5. You have the option to:
      1. Change Who can view
      2. Share with specific people
    6. Click on Share Settings
      Recommended to Set Expiration Date. 



    7. Click Copy to retrieve the Recording URL and passcode.

    Set account profile to allow external viewing for all upcoming recordings

    1. Go to https://nus-sg.zoom.us
    2. Click on Settings (left menu)
    3. Click on Recording (horizontal menu)

    4. Disable "Require users to authenticate before viewing cloud recordings"

    5. Note: This will affect all your future Zoom cloud recordings.

    Download MP4 and share on an external video hosting platform

    1. Go to http://nus-sg.zoom.us
    2. Click on Recording
    3. Search for session
    4. Click on the Meeting Topic
    5. Click Download
    6. Upload the MP4 to your department's YouTube page or NUS Mediaweb channel.

  • Viewers cannot download cloud recordings. Only Host can download.

     to allow download...

    Steps

    1. Go to https://nus-sg.zoom.us/recording
    2. Click on the recorded Meeting Topic.
    3. Click on Share button.
    4. Slide the Viewers can download to enable it.
    5. Click Save. Check.
    6. Click Done.

Can I record my Zoom session?

The recommendations for different scenarios:

 Public Events
  • It's generally accepted that public events and symposiums will be recorded.
  • Ensure that invited speakers, panelists, or presenters sign a release form.
  • Ensure only the speakers and presentation will be recorded.
  • Use post-production to remove identifiable participants.
  • Consider getting only the speakers in a Zoom Meeting; while all the attendees watch a simultaneous Livestream on Facebook, Youtube (Public/Unlisted) or NUS Mediaweb (Internal Only).
 Lectures and Tutorials
  • Inform students during Orientation Week that sessions will be recorded.
  • Access should be for instructors, supporting personnel and enrolled students only.
  • Service is provided to aid revision.
  • It should not be made mandatory that students have to turn ON their webcams.
  • Encourage use of Virtual Background.
  • If any part of the video were to be released outside the class, get written consents from students who appear or are personally identifiable in the recording.
 Department Meetings
  • Should not be recorded


Should I notify my participants that the meeting is recorded?

  • You must ensure that invited speakers, panelists, or presenters sign an appropriate speaker release form. 
  • The audience should be told:
    • That you are recording the event.
    • How you plan to use the recording, including who will view it.
    • That they are authorizing the use of the recording as described, if they proceed.

Can I secure my cloud recording?

  • All Zoom cloud recording are password protected.
  • However, the video shared URL and password may still be passed around. 
  • We have taken an additional step that by default all cloud recording videos require viewers to sign in with NUS Zoom account.
  • Never make the videos available for download or distribute the MP4 anywhere else.
  • Post the link to the recording if you need to in a closed secure environment if possible. Use Canvas Announcements or Teams Group Chat.

  • Do not keep the Zoom recordings any longer than necessary. Delete them when no longer required. 


Additional options to secure my cloud recording

 Set expiry date for individual videos

Steps

  1. Go to https://nus-sg.zoom.us/recording
  2. Click on the recorded Meeting Topic.
  3. Click on Share button.
  4. Enable Add expiry date to this link.
    Choose date.
  5. Click Save. Check.
  6. Click Done.
 Set auto delete for all my future cloud recordings

You can also choose to allow Zoom to automatically delete recordings after a specified number of days.

Steps

  1. Go to https://nus-sg.zoom.us/profile/setting?tab=recording
  2. Scroll down to Auto delete cloud recordings after days.
  3. Enable the feature.
  4. Specify a time range (days).
  5. Click Save.
  6. Note: It will be valid for all future cloud recordings. 
 Require viewers to register before they can view the recordings

Steps

  1. Go to https://nus-sg.zoom.us/recording
  2. Click on the recorded Meeting Topic.
  3. Click on Share button.
  4. Enable "On-demand Registration required"
  5. Click Done.
  6. Click on the Meeting Topic.
  7. You will see that the meeting is on-demand now.
    Click on Registration Settings.
  8. Choose if you want to Automatically or Manually Approve the registrations to view the recording.
    Use the Questions tab if you'd like to ask viewers a few questions.
    Select email notification if you'd like to receive an alert.
    Once done Save All.

  9. If you would like to view the Registrants in future, click on View Registrants.