Zoom Recording Guidelines

Default settings:

Only host(s) can record the session
Host(s) has the option to record to the computer or to the cloud
Can share cloud recordings to internal users
to allow external...

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Shows a disclaimer notice when recording starts
to remove...

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Viewers cannot download cloud recordings
to allow download...
Steps
1. Go to https://nus-sg.zoom.us/recording
2. Click on the recorded Meeting Topic.
3. Click on Share button.
4. Slide the Viewers can download to enable it.
5. Click Save. Check.
6. Click Done.

Can I record my Zoom session?

The recommendations for different scenarios:

Public Events

It's generally accepted that public events and symposiums will be recorded.
Ensure that invited speakers, panelists, or presenters sign a release form.
Ensure only the speakers and presentation will be recorded.
Use post-production to remove identifiable participants.
Consider getting only the speakers in a Zoom Meeting; while all the attendees watch a simultaneous Livestream on Facebook, Youtube (Public/Unlisted) or NUS Mediaweb (Internal Only).

Lectures and Tutorials

Inform students during Orientation Week that sessions will be recorded.
Access should be for instructors, supporting personnel and enrolled students only.
Service is provided to aid revision.
It should not be made mandatory that students have to turn ON their webcams.
Encourage use of Virtual Background.
If any part of the video were to be released outside the class, get written consents from students who appear or are personally identifiable in the recording.

Department Meetings

Should not be recorded

Should I notify my participants that the meeting is recorded?

You must ensure that invited speakers, panelists, or presenters sign an appropriate speaker release form.
The audience should be told:
- That you are recording the event.
- How you plan to use the recording, including who will view it.
- That they are authorizing the use of the recording as described, if they proceed.

Can I secure my cloud recording?

All Zoom cloud recording are password protected.
However, the video shared URL and password may still be passed around.
We have taken an additional step that by default all cloud recording videos require viewers to sign in with NUS Zoom account.
Never make the videos available for download or distribute the MP4 anywhere else.
Post the link to the recording if you need to in a closed secure environment if possible. Use LumiNUS Module Announcement or Teams Group Chat.
Do not keep the Zoom recordings any longer than necessary. Delete them when no longer required.
Set expiry date for individual videos
Steps
1. Go to https://nus-sg.zoom.us/recording
2. Click on the recorded Meeting Topic.
3. Click on Share button.
4. Enable Add expiry date to this link.
  Choose date.
5. Click Save. Check.
6. Click Done.
Set auto delete for future cloud recordings
You can also choose to allow Zoom to automatically delete recordings after a specified number of days.
Steps
1. Go to https://nus-sg.zoom.us/profile/setting?tab=recording
2. Scroll down to Auto delete cloud recordings after days.
3. Enable the feature.
4. Specify a time range (days).
5. Click Save.
Note: It will be valid for all future cloud recordings.
Require viewers to register before they can view the recordings
Steps
1. Go to https://nus-sg.zoom.us/recording
2. Click on the recorded Meeting Topic.
3. Click on Share button.
4. Enable "On-demand Registration required"
5. Click Done.
6. Click on the Meeting Topic.
7. You will see that the meeting is on-demand now.
  Click on Registration Settings.
8. Choose if you want to Automatically or Manually Approve the registrations to view the recording.
  Use the Questions tab if you'd like to ask viewers a few questions.
  Select email notification if you'd like to receive an alert.
  Once done Save All.
9. If you would like to view the Registrants in future, click on View Registrants.