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Breakout rooms allow you to split your students into their discussion groups. The Host can split them automatically or manually.

  • Host(s) can split them automatically or manually.
  • There can be up to 100 Breakout Rooms per meeting, maximum of 300 per breakout room (If you have Large Meeting for 500/1000, then it will be 500/1000  per breakout room).
  • Breakout Room participants have full audio, video and screen share capabilities
  • Host(s) can move between Breakout Rooms
  • While in a Breakout Room, participants can request help from a host. Hosts(s) will receive a notification.

You can also share Participating in Breakout Rooms with your students for some information on using breakout rooms as a participant


 New Features

Share screen to breakout rooms

Once breakout rooms are open, the host or co-host can share their screen from the main session directly into all open breakout rooms. This allows the presenter to share visual information to all breakout rooms as once, guiding them on next steps or tasks. 

  1. Click Share Screen  in the meeting controls. 
  2. Enable the Share to breakout rooms option along the bottom of the share window. 
  3. Choose what you would like to share, including an entire screen, a specific open program, or others. 
  4. Click Share. The selected content will be shared to all breakout rooms. Any active shares in any breakout rooms will be interrupted for the host's/co-host's shared screen. Annotation or whiteboarding is saved before the host's shared content is viewed. 

Enhanced co-host privileges over Breakout Rooms

Co-hosts have the same breakout room controls as the meeting host, such as starting or ending breakout rooms, assigning participants, etc.


Launch Breakout Rooms from the Host Controls during a meeting

  1. Start an instant or scheduled meeting.
  2. Click Breakout Rooms.
  3. Select the number of rooms you would like to create, and how you would like to assign your participants to those rooms:
    • Automatically: Let Zoom split your participants up evenly into each of the rooms
    • Manually: Choose which participants you would like in each room
    • Let participants choose room: Participants can select and enter rooms on their own.  NEW
  4. Click Create Breakout Rooms.
  5. Your rooms will be created, but will not start automatically. You can manage the rooms prior to starting them by following the instructions below.

Options for Breakout Rooms

  1. After creating the breakout rooms, click Options to view additional Breakout Rooms options.


  2. Check any options that you would like to use for your breakout rooms.
    • Allow participants to choose room: Checking this option will allow all participants to join into any rooms.
    • Allow participants to return to the main session at any time: If this option is checked, the participants can move back to the main session from their meeting controls. If this is disabled, they need to wait for the host to end the breakout rooms.
    • Automatically move all assigned participants into breakout rooms: Checking this option will move all participants into the breakout rooms automatically. If this option is unchecked, the participants will need to click Join to be added to the breakout room.
    • Auto close breakout rooms after x minutes: If this option is checked, the breakout rooms will automatically end after the configured time.
    • Notify me when the time is up: If this option is checked, the host will be notified when the breakout room time is up.
    • Countdown after closing breakout rooms: If this option is checked, the participants will be given a countdown of how much time they have left before being returned to the main room.
  3. Follow the steps below to assign participants to rooms or click Open All Rooms to start the breakout rooms.

Assigning Participants to Rooms

To assign participants to your rooms, select Assign next to the room you wish to assign participants to and select participants you want to assign to that room. Repeat this for each room.

Once a participant has been assigned (manually or automatically), the number of participants will show in place of the Assign button.

Preparing Breakout Rooms

After manually or automatically assigning participants to rooms, you can rearrange the participants. Participants who are not assigned to breakout sessions will remain in the main meeting when the rooms are started.

  • Move to (participant): Select a room to move the participant to.
  • Exchange (participant): Select a participant in another room to swap the selected participant with.
  • Delete Room: Delete the selected room.
  • Recreate: Deletes existing breakout rooms and creates new ones.
  • Add a Room: Add another breakout room.
  • Open All Rooms: Start the rooms. All assigned participants will be moved to their respective rooms after confirming the prompt to join the breakout room. If allowing participants to choose their own room, they can open the list of rooms and choose which to join. The host will be left in the main meeting until manually joining one of the rooms. The participants (and the host when manually joining a room) will see the following message shown when joining the breakout room.

Managing Breakout Rooms in Progress

Once the Breakout Rooms have been started, the participants will be asked to join the Breakout Session. The host will stay in the main meeting until joining a session manually. If a participant has not joined the session yet, it will be noted by (not joined) next to their name.

  • Join: Join the breakout room.
  • Leave: Leave the room and return to the main meeting (only shows when in a breakout room).
  • Close All Rooms: Stops all rooms after a 60 second countdown, shown to the host and participants, and returns all participants back to the main meeting.

Ask for Help

Participants in breakout rooms can request that the meeting host join their meeting by clicking Ask for Help.

The host will be prompted to join the room where the request originated from. Click Join Breakout Room to join the room.

Broadcasting a Message to All Breakout Rooms

The host can broadcast a message to all breakout rooms to share information with all participants.

  1. Click Breakout Rooms in the meeting controls.
  2. Click Broadcast a message to all, enter your message and click Broadcast.
  3. The message will now appear for all participants in Breakout Rooms.

Preassigning Breakout Rooms

Prerequisites

  • Breakout Room is enabled in your meeting settings
  • Host: Zoom Desktop Client on Windows or macOS, version 5.7.0 or higher
  • Participants: Zoom Desktop Client or Mobile App, version 5.7.0 or higher
    Note:
    • When joining a meeting with pre-assignments, ALL participants need to be signed in to their NUS Zoom account on the desktop client for pre-assignments to work.

    • Participants will not be placed in the pre-assigned room if they join from the web client.

    • Participants will not be placed in the pre-assigned room if the email does not match.

      Check NUS Zoom Sign In and Email Address

      1. Click Sign in with SSO. 
      2. Type in the company domain as: nus-sg and click Continue.
      3. Students can check the email used for their NUS Zoom Account on the Profile Page: https://nus-sg.zoom.us/profile

Limitations

  • You can only pre-assign participants that have a Zoom account (internal or external Zoom users).
  • When pre-assigning participants using the web portal, you can only pre-assign NUS Zoom users that are in the same account.
  • To pre-assign participants that are external Zoom users, import a CSV file.
  • If you have registration enabled and external participants register for the meeting, you need to assign them to breakout rooms during the meeting.
  • Up to 200 participants can be pre-assigned to breakout rooms.

Pre-assign Breakout Room via the Web Portal

 Guide


  1. Sign in to the NUS Zoom web portal.
  2. Click Meetings and schedule a meeting.
  3. In the Meeting Options section, select Breakout Room pre-assign and click Create Rooms.
  4. Click the plus icon beside Rooms to add breakout rooms.
  5. Hover over the default breakout room name and click the pencil icon to rename it.
  6. In the Add participants text box, search for participants' name or email address to add them to the breakout room.
    Note: You can add internal Zoom users that are in the same account. To pre-assign participants that are external Zoom users, import a CSV file.
  7. (Optional) Use these options to edit your breakout rooms and participants:
    • Click and drag a participant's email address to change the order.
    • Hover over a participant's name to see options to move them to another room or remove them from the current room.
    • To delete a breakout room, hover the room name in the left panel and click the trash bin icon. 
  8. Click Save.

Pre-assign Breakout Room using the .csv file

 Guide
  1. Sign in to the NUS Zoom web portal.
  2. Click Meetings and schedule a meeting.
  3. In the Meeting Options section, select Breakout Room pre-assign and click Import from CSV.
  4. Click download to download a sample CSV file you can fill out.
  5. Open the CSV file with spreadsheet software like Microsoft Excel.
    Note: You can specify internal or external Zoom users.
  6. Fill in the Pre-assign Room Name column with the breakout room name, and the Email Address column with the assigned participant's email address. 
  7. Save the file.
  8. Drag and drop the file in the web portal.
    Zoom will verify that the email address has a Zoom account.

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