Co-Hosts
Allows someone else to manage the administrative side of the meeting, such as muting participants or starting/stopping the recording.
- Co-hosts should be assigned during the meeting.
- There is no limitation on the number of co-hosts you can have in a meeting.
- Co-host will automatically be the host if the host gets disconnected.
Co-hosts do not have access to the following controls as they are only available as host controls in a meeting:
- Start closed captioning and assign someone or a third-party to provide closed captioning
- Start live streaming
- End meeting for all participants
- Make another participant a co-host
- Start breakout rooms or move participants from one breakout room to another
- Start waiting room (co-hosts can place participants in waiting room or admit/remove participants from the waiting room)
Co-hosts also cannot start a meeting. If a host needs someone else to be able to start the meeting, they can assign an alternative host.
Alternative host
Allows you to schedule meetings and designate another NUS Zoom Licensed user to start the meeting if Host who schedules is not able to start the meeting.
- There is no need to schedule someone who will be Co-Host as Alternative Host. Make them co-hosts in the meeting itself.
- The meeting will still belong under the Host who schedules account.
You will not be able to start another concurrent meeting, since Zoom allows each account to only start one meeting at a time. - Alternative Host will need to have an NUS Zoom Licensed account. Not for external or Basic account.
- Alternative Host will receive an email notifying them that they've been added as an Alternative Host, with a link to start the meeting.
- Alternative Host will need to use the Start Meeting button/link in the email.
If they cannot find it in the mailbox, search for "invites you to join a Zoom meeting as alternative host" in inbox.
- NEW: Alternative Host(s) can be allowed to add/edit polls.
- For webinars, the user who schedules the meeting needs both a license and the webinar add-on; the alternative host only needs to be Licensed (webinar add-on not required).
Scheduling privilege
Designed to be used when someone else will do the scheduling; like an Executive Admin, Event Scheduler or Secretarial Duties:
- The Meeting HOST should first assign or grant Scheduler permission to schedule meetings.
- Scheduler to create new meeting on behalf of Meeting HOST.
The Meeting HOST will not have access to Polling feature.
Zoom allows users in the same organization to schedule meetings for one another. The scheduler can also access the Attendance Report and manage the Cloud Recording (if any).
Setup
Your manager or colleague should sign in to https://nus-sg.zoom.us and grant you you scheduling privileges for their Zoom Licensed Account.
Instructions you can provide to your manager or tutors to assign scheduling privilege to you:This is how you can assign scheduling privileges to me.
Steps:- Go to NUS Zoom Web Portal: https://nus-sg.zoom.us
- Click on Settings.
- Search for "scheduling"
- Click Edit next to Assign scheduling privilege to.
- Click Add and type in my email address: _______@nus.edu.sg
- Check the Cloud Recording so I can manage the sharing of recordings of the sessions I schedule for.
- Check the Reports so I can access the reports of the sessions I schedule for.
- Click Save
Schedule Meeting for..
Check you can schedule a meeting via the NUS Zoom web Portal https://nus-sg.zoom.us
You will see a new option called "Schedule For" with a pull-down option with your manager's, colleague's, or tutor's name.Reports
To access the session attendance reports, use the pull down to select whose reports you'd like to access.
Active Hosts Report - Zoom
https://nus-sg.zoom.us/account/my/report
Cloud Recording
To access the session cloud recordings, click Advanced Search and use the pull down to select whose reports you'd like to access.
For sessions hosted by others, you will have to click on the meeting topic.
