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For the safety and privacy of our NUS community and friends when Zooming, please note:

  1. Do not share the meeting ID and passcode on social media. Remind your participants not to do so as well.
    CIT will not hesitate to suspend any NUS Zoom account and delete meetings without prior notice.
  2. Waiting Room is highly recommended.
    Host will have to admit participants from the waiting room into the meeting room.
    If the name that join doesn't look familiar, you can message them to leave the meeting and rename themselves properly before joining in again.

  3. Disable Join before host option is recommended. 
    Participants can only join after host has launched the Zoom session.
  4. Enable "Only authenticated users can join" is recommended. 
    Select "Sign in to Zoom for NUS Staff and Students only". 
    This will restrict so that only NUS Staff and Students with NUS Zoom accounts will be able to join the meeting.
  5. Update your Zoom Meeting Desktop Client and Mobile Application and inform your participants to do the same.

  6. Familiarize yourself with the new Security button

     with the recommended settings shown below. 

    .
    It gives you quick access on managing what participants can do.

    Image Added

    Security Button Video Guide [NEW] 

    1. Lock Meeting once all the participants are in. 
    2. Limit Share Screen to Host(s) only.
    3. Prevent participants from Chatting.
    4. Prevent participants from Renaming Themselves
    .
    Image Removed
    2. Prevent participants from Unmuting Themselves
    3. Prevent participants from Start Video
    4. Suspend Participant Activities




Table of Contents

Joining our Meetings

...

  1. Control entry to meeting by selecting participants in waiting room.
  2. Don't allow participants to unmute their mic themselves. Participants Raise Hands and Host unmute them.
  3. Use the new Security icon.
    1. Limit screen sharing to host only. Prevent participants from hijacking the screen. If they need to present, make them co-host first.
    2. Limit participants to chat with host(s) only. 
  4. For small meetings, get everyone to show their webcam to identify them.
  5. Remove any dubious participant(s) from the meeting.
  6. Lock the meeting once all are in.
    Note: Be cautious. Anyone who gets disconnected due to network issue will need be able to rejoin. Monitor the participant panel regularly to ensure non one gets disconnected and locked out.
  7. If you plan to record, ask permission from the participants first.
  8. End Meeting for All, once you have finished the meeting.
  9. If you have recorded to the Zoom cloud, do not share or leave the files on the cloud longer than necessary.
    Delete them once you are done.

...