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For the safety and privacy of our NUS community and friends when Zooming, please note:

  1. Do not share the meeting ID and passcode on social media. Remind your participants not to do so as well.
    CIT CTLT will not hesitate to suspend any NUS Zoom account and delete meetings without prior notice.

  2. Waiting Room is highly recommended.
    Host will have to admit participants from the waiting room into the meeting room.
    If the name that join doesn't look familiar, you can message them to leave the meeting and rename themselves properly before joining in again.

  3. Disable Join before host option is recommended. 
    Participants can only join after host has launched the Zoom session.

  4. Enable "Only authenticated users can join" is recommended. 
    Select "Sign in to Zoom for NUS Staff and Students only". 
    This will restrict so that only NUS Staff and Students with NUS Zoom accounts will be able to join the meeting.

  5. Update your Zoom Meeting Desktop Client and Mobile Application and inform your participants to do the same.

  6. Familiarize yourself with the Security button.
    It gives you quick access on managing what participants can do in your meeting.

    Security Button Video Guide [NEW] 

    1. Lock Meeting once all the participants are in. 
    2. Limit Share Screen to Host(s) only.
    3. Prevent participants from Chatting.
    4. Prevent participants from Renaming Themselves
    5. Prevent participants from Unmuting Themselves
    6. Prevent participants from Start Video
    7. Suspend Participant Activities




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  1. Once you have started the Zoom meeting, click on Security Button.

  2. Select/unselect the relevant options.


    What each option does:

      1. Lock Meeting: Prevents new participants from joining the meeting.

      2. Enable Waiting Room: Enables Waiting Room for incoming new participants

      3. Hide Profile Pictures: Hide all profile pictures, including the host. Display names are shown instead.

      4. Share Screen: Allows participants to share their screens.

      5. Chat: Allows participants to use the text chat function.

      6. Rename themselves: Allow participant to rename themselves.

      7. Unmute themselves: Allow participant to unmute their mic themselves.

      8. Start Video: Allow participant to start sending their webcam video

      9. Share Whiteboard: Allows participants to share whiteboards.

      10. Suspend Participant Activities All video, audio, in-meeting chat, annotation, screen sharing, and recording during that time will stop, and Breakout Rooms will end.

  3. If you plan to record, ask permission from the participants first.
  4. End Meeting for All, once you have finished the meeting.
  5. If you have recorded to the Zoom cloud, do not share or leave the files on the cloud longer than necessary.
    Set expiry date or delete them once you are done.

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