Setting up your Class Team

Owned by Wan Yuen Ho
Last updated: 26 Mar 2024 by KP
3 min read

Overview

Download the app(s)

Step 1: Download the desktop and mobile apps and login with NUS-ID and password. 

Access the Class Team(s)

Step 2: Click Teams on left app bar and look for the team that has been provisioned for your course's lecture group(s) for that semester. 
The team name format will be TERM_COURSECODE_GRPNUMBER. For example, 2010_BN1234_L1.

 I can't find the team auto-created for my course

If there is missing data of faculty assigned to a course on EduRec, we would not be able to provision a team without an owner. Please proceed to create your own team: 

(a) Click "Join or create a new team". Select "Class" and enter the team name according to suggested naming convention: <term> <course code> <course title>

e.g. For 2019/2020 Semester 2, use "1920 NUR2502 Healthcare Policy" 

(b) Next, add only the course facilitators (if any). 

 I don't need this provisioned team

If you have already created your own team or do not want to use the provisioned team, just go to the ellipse “…” and click Hide.

 Can I add admin staff or external lecturers to my class team?

Yes, you can add them manually and their membership will not be affected if there is a subsequent roster sync. 

For external parties, see Inviting a Guest. 

Check team settings

Step 3: Check your team settings if you would like to change the defaults, e.g. member permissions and guest permissions. 

Upload learning materials

Step 4: Upload learning materials.

(a) Click "Upload Class Materials" which brings you to Files tab where there's a Class Materials folder you may use for read-only permissions. 

(b) Setup Class Notebook (optional).

Add channels where necessary

Step 5: Add channels where necessary. They run in alphabetical order. 

ScenarioSetup of Channels

Can I separate my learning activities into different topics?

Create standard channels (visible to entire team) and name them "Topic 1", "Topic 2" and so on for focused discussions.

Can I have separated tutorial/project discussions within a class team?

Create private channels and add only the students from that group into each private channel. 

Can I use both of the above?Yes, create both types of channels. 

Activate team and allow students in

Step 6: Activate the team and allow students in. 


 I had manually created my team. Can I bulk upload the class list?

No, at least not at the moment. You'd have to add the members one by one into a team or chat group. 

It's advised to add students just 1 day before the class and not too early as students will receive an email invitation and gain access to the team immediately. 

Announce your use of Teams to the class

Step 7: Send an email/announcement to the class to share the reason you are using Teams for your class. Get them to download the desktop and mobile apps and share the Teams Guide. 

The best way is to @mention them. Type @ someone's name to select, and they will get an email notification if they are not online.

To get the attention of the entire team, type @team before your message and all your teammates will receive notifications.

Try posting and get students to access learning materials

Step 8: During the first lesson, try out a few posts and get them to access the learning materials. 

  • Lay down some house rules on using the platform. 
  • Highlight the difference between replying a post and starting a new conversation.