Online Classes with Teams

Owned by Wan Yuen Ho
Last updated: 24 Sept 2020

Overview

Go to Calendar

Step 1: After setting up you class team, go to Calendar on left app bar, and click on + New Meeting. 

Create a Calendar event

Step 2: You may select the standard channel you want to schedule the meeting in (if any), or invite individuals outside a team. 

In the meeting details, advise them to

Note: The ability to select specific presenters isn't yet available for channel meetings. 

i.e. If you want specific people (other than yourself - the organiser) to share screen and record the meeting, and to prevent students from doing so, the meeting should not be tagged to a team channel. 

But if you need to use the channel to meet in, you can change the students's role one by one during the meeting to "Make an attendee". 

If you have pointed to a channel, all the members in that team will get a calendar invite with the "Join Meeting" link. 

Edit Meeting options

Step 3: Open the newly created calendar event and click Edit > Meeting options.

Change the options to allow only you or specific people to present; students (attendees) cannot share their screen. During the meeting, you can switch these roles for individual users. 

 


 Can I choose who can share screen, mute the attendees and record the meeting?

Yes, you can do so if you are the meeting organiser, or made the presenter by the organiser. 

Please refer to this FAQ before recording the meeting. 

See Roles in a Teams meeting

Join Meeting

Step 4: Join the meeting at the scheduled time. See [Meetings and Calls]


 Can I record my online class?

Yes. Please refer to this FAQ before recording. 

For channel meetings, everyone in the team (including students) can start or stop the recording. Change the meeting options that only you can present if you do not want others to record. 

For other meetings, if you had done Step 3, only the organiser and presenters are allowed to start or stop the recording. It'd be good to let the students know in advance that their participation is being recorded. 

See: Record a Meeting

 Managing Teams notifications when sharing screen

You can change click on your profile photo and change the status to "Do Not Disturb" during a presentation to silent any Teams notifications. 


However, some users may find it not working as intended. You can change the profile Settings > Notifications and change to "Only show in feed" but remember to revert after the meeting. 

Image of Teams notifications settings option to only show notifications in the activity feed.

See: https://support.office.com/en-us/article/manage-notifications-in-teams-1cc31834-5fe5-412b-8edb-43fecc78413d