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Pre-assign Breakout Rooms

Pre-assign Breakout Rooms

06 Jan 2022

Prerequisites

  • Breakout Room is enabled in your meeting settings

  • Host: Zoom Desktop Client on Windows or macOS, version 5.7.0 or higher

  • Participants: Zoom Desktop Client or Mobile App, version 5.7.0 or higher
    Note:

    • When joining a meeting with pre-assignments, ALL participants need to be signed in to their NUS Zoom account on the desktop client for pre-assignments to work.

    • Participants will not be placed in the pre-assigned room if they join from the web client.

    • Participants will not be placed in the pre-assigned room if the email does not match.

Limitations

  • You can only pre-assign participants that have a Zoom account (internal or external Zoom users).

  • When pre-assigning participants using the web portal, you can only pre-assign NUS Zoom users that are in the same account.

  • To pre-assign participants that are external Zoom users, import a CSV file.

  • If you have registration enabled and external participants register for the meeting, you need to assign them to breakout rooms during the meeting.

  • Up to 200 participants can be pre-assigned to breakout rooms.

Pre-assign Breakout Room via the Web Portal



  1. Sign in to the NUS Zoom web portal.

  2. Click Meetings and schedule a meeting.

  3. In the Meeting Options section, select Breakout Room pre-assign and click Create Rooms.

  4. Click the plus icon beside Rooms to add breakout rooms.

  5. Hover over the default breakout room name and click the pencil icon to rename it.

  6. In the Add participants text box, search for participants' name or email address to add them to the breakout room.
    Note: You can add internal Zoom users that are in the same account. To pre-assign participants that are external Zoom users, import a CSV file.

  7. (Optional) Use these options to edit your breakout rooms and participants:

    • Click and drag a participant's email address to change the order.

    • Hover over a participant's name to see options to move them to another room or remove them from the current room.

    • To delete a breakout room, hover the room name in the left panel and click the trash bin icon. 

  8. Click Save.

Pre-assign Breakout Room using the .csv file

  1. Sign in to the NUS Zoom web portal.

  2. Click Meetings and schedule a meeting.

  3. In the Meeting Options section, select Breakout Room pre-assign and click Import from CSV.

  4. Click download to download a sample CSV file you can fill out.

  5. Open the CSV file with spreadsheet software like Microsoft Excel.
    Note: You can specify internal or external Zoom users.

  6. Fill in the Pre-assign Room Name column with the breakout room name, and the Email Address column with the assigned participant's email address. 

  7. Save the file.

  8. Drag and drop the file in the web portal.
    Zoom will verify that the email address has a Zoom account.